Document Management Solutions
Document Management products are designed to give a company a competitive
edge whenever there are important decisions to be made, by managing its
documents and bringing control and efficiency to business processes relating to
that information. Whether it is an enterprise or a departmental requirement, our
Document Management solutions can assist.
Document Management provides benefits including:
- Better Compliance
-
Effective Management of Content
-
Streamlining processes
Document management is on everyone's minds lately. From the convention floor
to the administration office, people are talking about how to address the
growing need for quick, secure and accurate search and retrieval of information
records.
The task of storing, finding, sharing & compiling accurate and up-to-date
information on customer communication, human resources (HR), administration and
accounts payable (AP) information is no longer a nice-to-have feature of today's
businesses. More increasingly so, its becoming a pre-requisite to organisational
survival in areas of compliance, increased need for efficiency, privacy and risk
management.
Electronic Document Management (EDM) system from Access Technology is a
computer based solution that assists organisations to capture, manage and
protect, both the physical paper and computer generated files, irrespective of
their format and individual staff locations.
Whether you are looking for yesterday's emails or last year's financial
statements or faxes, our range of electronic document management solutions
assist organisations in reducing costs, inefficiencies and risk associated with
decentralised and largely manual information management practices in many
business areas. Organisations such as the Roads and Traffic Authority (RTA),
Onesteel, Westfield and Avon have realised considerable benefits through the
deployment of an Access Business Technology EDM solutions to deliver justifiable
business process improvements.
To ensure delivery of effective information management, our solutions address
three fundamental processes:
Capture
Our EDM Capture solution enables organisations to scan and automatically
index electronic and paper-based data. Sources such as paper based invoices
(Accounts Payable), delivery dockets (PODs) application and response forms as
well as any system generated files (COLD) MS Word, MS Excel, graphics etc are
indexed using handwriting, barcode or electronic print recognition (OCR, ICR,
OMR recognition technology) and stored in any location required by the client.
Our EDM Capture solutions dramatically reduce the overheads incurred in
storage space, manual handling as well as costs associated with data entry. It
also further reduces errors associated with in-house manual data
entry processes. Our EDM Capture solution can be used in conjunction with the
EDM Manage suite to allow access, sharing and distribution tools for the
captured information. This may be internally within our client business or
externally via a web based interface.
Manage
Our EDM Manage solution can be used on a single computer or shared across a
network. EDM Manage allows both electronic and paper-based information to be
imported or scanned and indexed in one central location. By using these indices
our clients may easily search for all information on any given subject at a
later date.
Our EDM Mange solution include Artificial Intelligence assisted searching,
document level security, document version control and file 'check-in'
'check-out' capabilities.
The EDM solution is designed to deliver simple yet powerful Knowledge
Management to an organisation looking for ease of use and a quick
implementation.
EDM Manage Artificial Intelligence capabilities provide 'plain English'
search capabilities and summaries of indexed information. This allows you to
search and view information, based on its content, not just the way it was
indexed.
Our EDM solutions provide version control and file 'check-in' 'check-out'
functionality ensuring that the most current version of a document is in
use.
If the security of your documents is important, EDM extensive user and
document security will keep your information safely secured from unauthorised
access. The business manager also has clear and dynamic visibility of all user
activities via the extensive audit and reporting functionality.
Our EDM solution can be used in conjunction with EDM Capture and EDM Protect
solutions to reduce the time needed to capture form-based information and
securely backup that information.
Web enabling the solution when used with EDM Manage Anywhere will greatly
enhance the distribution and secure access to your information from anywhere in
the world.
Our EDM Manage solution decrease the need for physical storage, decreases the
time it takes to find information, centralises information and increases
security and retrieval speed of the required information.
Protect
Our EDM Protect solution allows organisations to establish automatic data
back-ups to our independent data vault. Using the highest level of data
encryption and advanced Fast-Bit technology your data is backed up
automatically. This ensures that there is minimal drain on your IT or business
resources, ensures that the data that is backed up can be restored and removes
any human error in backing up important corporate information.
EDM Protect mitigates the risk of fire, theft, virus, network failure and
malicious damage threats to your business data. The solution is easy to use and
is extremely cost effective.
Using EDM Protect in conjunction with the EDM Manage solutions provides our
clients with a platform for disaster recovery.
- Offsite backup and retrieval of information
- Fast-Bit technology
- High level of data encryption
- Backups occur automatically on the day(s) and time(s) you schedule
Outsourcing for Electronic Management of Documents
By eliminating up-front capital costs, Access Technology can deliver
the benefits of electronic document management via
AccessIntel
solution in an outsourced environment.
Everyone has read about the benefits of Electronic Document Management
Systems in a variety of industries. However, many companies have not been able
to invest the capital for implementing this new technology. Access Technology
provides companies with the ability to outsource their electronic document
management needs. Access Technology Solutions allow our clients to avoid the
capital expenditures, operational costs, and time investment needed to implement
an in-house EDM System with complementing OCR, Data Extraction and/or Imaging
system, while still enjoying the benefits of this technology.
From the time organisational requirements are scoped and documented to full
process implementation, AT delivers outsourced EDM benefits typically in three
to six weeks. Our Professional Services (PS) group performs an in-depth document analysis for every
department within your organisation and provides a written report explaining
your current document management process and how an outsourced EDM system will
impact your organisation. From this analysis we can develop an in-depth schedule
of implementation and determine the most critical areas and address them
immediately. This will provide immediate return on investment to your
organisation. We will then begin on other areas of your organisation and
progress in a logical order.
In traditional in-house installations, the majority of the initial investment
is spent on the hardware, training, and personnel to implement and customise the
system. In many cases, the initial investment can be justified, however in some
instances an outsourced model based on agreed 'per unit' costs is more
suitable.
Access Technology outsourced EDM solution provides organisations with the
benefits of EDM without the capital outlays associated with purchasing of new
technologies and training. With the Access Technology outsourced Solution, there
is no hardware or software to purchase and on-site user training is
provided. There is an incremental cost structure for on-going management. Our
clients only pay for the part of the system they use, smaller clients pay less
than larger ones. This allows everyone to gain the competitive benefits of EDM.
Access Technology also greatly reduces your information systems staff
investment in the on-going management of the EDM system. AT handles all of the
systems management, data management, ongoing training, technical user support,
and application modification. Access Technology also guarantees that your
organisation will avoid the risk of technological obsolescence. AT is
responsible for all future upgrades and technological changes. Since EDM is our
core business offering, we are always looking for ways to improve our
services. Access Technology does extensive pre-testing of new releases and new
technologies to insure smooth implementation of upgrades and new installs.
Access Technology Outsourced EDM solutions allow your organisation to focus
on its core business. AT lets your organisation realise the benefits of the
technology without the capital, time investment, or learning curve change
management involved with implementation of new technology.
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